This policy explains why personal information is obtained from you and how it is used, in accordance with applicable UK data protection legislation.
High Path VAT Consultancy is the trading name of Hugh Ralph Mitchell, a consultant who advises on UK Value Added Tax.
I am the “data controller” for the purposes of data protection legislation. This means that I am responsible for deciding how I hold and use personal data about you. I am required by the data protection legislation to notify you of the information contained in this privacy notice.
If you wish to contact me regarding this notice or handling of your personal information please see the contact information given below.
Why is personal information obtained?
Contact details are obtained from individuals who are in business in their own name when they approach me to provide services to them, and in order to be able to provide services to them according to the contract between us. Similarly, suppliers’ contact details will be retained in the normal course of business. These contact details may be personal information if you do not have a separate business address, phone number, email address, or other means of contact.
In order to complete anti-money laundering checks, which are required by law, personal identification details will be requested with regard to directors and owners of the business. This information may also be used to carry out credit checks.
How is personal information used?
If you are a client, the information is used to provide our services to you in the normal course of business. Occasionally you may be contacted if there are additional services that you may be interested in but this would only be a consequence of previous contact. If you are a supplier the information is used for business communications.
Personal information is not shared with or transferred to other parties for any other purpose unless required by law.
Change of purpose
Where your personal information needs to be used for a purpose other than the one for which it was originally collected, it will only be used if that reason is compatible with the original purpose.
If I need to use your personal information for a new purpose I shall notify you and inform you of the legal basis which allows me to do so before starting any new processing.
Retention of information
Information will be retained for as long as it is needed to provide the services you have requested. It may be retained for a longer period if required by law or regulation.
Commercially reasonable and appropriate security measures exist to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Only those employees, agents, contractors and other third parties who have a business need to know may have access to your personal information. They may process this information only on my instructions and are under a duty of confidentiality.
Access to information
It is important that the personal data I hold about you is accurate and current. Should your personal information change, please notify me using the contact details below.
Individuals are entitled to see the information that is held on them. This will be supplied free of charge on written or emailed request.
You may also request that information held on you should be corrected or deleted.
You may object to the processing of personal information if you have particular reasons for the objection.
You may ask for processing of your personal information to be suspended if you have reason to believe, for example it is inaccurate or that I do not have a valid reason for processing it.
You may ask for your data to be transferred to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.
Please make requests in writing or by email.
If writing please send to:
The Data Controller
High Path VAT Consultancy
14 High Path
Emails should be sent to firstname.lastname@example.org
If you think that the data held has been misused or not protected properly, in the first instance please contact Hugh Mitchell on 01823 664411 or email email@example.com
You also have the right to complain to the Information Commissioner’s Office (ICO) regarding any data protection issues.
ICO contact details:
Information Commissioner’s Office
Phone: 0303 123 1113 (helpline) or 01625 545 745